Glendive Public Schools follows procedures contained in the Montana Codes Annotated regarding the efficient and effective management of public records and public information:

See also GPS Board Policy 1401-Records Available to the Public and 4340-Public Access to District Records

"Public information" means information prepared, owned, used, or retained by any public agency relating to the transaction of official business, regardless of form, except for confidential information that must be protected against public disclosure under applicable law.

1. Complete the Public Records Request Form: Click Here

   • Requests must include:

     • Full Name

     • Address

     • Phone Number

     • Email Address

     • Specific description of the records requested

2. Processing & Cost Estimate:

   • The District will review the request and determine if any costs apply.

   • If costs are involved, an invoice will be sent to the requester for approval before the request is finalized.

3. Approval & Payment:

   • Once the requester approves the cost estimate and payment is received, the District will proceed with fulfilling the request.

4. Receiving the Records:

   • Once the request is complete, the information will be sent to the requester.

   • The requester should watch for emails from Flow Forms regarding updates on their request.

• The District will respond in a timely manner by:

  • Providing access to records for inspection and copying, or

  • Sending an estimate of the time and cost to fulfill the request.

• If clarification is needed, the District may request a phone call or meeting.

• Fees may apply for records processing and must be paid before the request is completed.

• The District is not required to customize records to meet specific formatting requests, but if customization is possible, additional fees may apply.